The Park clean-up will start at 10am. on Saturday, 26th. October,
If you have a trailer, we could use it to remove leaves etc.
Bring your own rake, although we have some at the Park.
If you need help cleaning your lot call a Board Member and we'll be there.
Lunch will be provided.
Wednesday, October 23, 2019
Wednesday, October 16, 2019
Agenda for General Meeting 20 Oct. 2019
AGENDA
St. Peter's Church 20th. October, 2019
- Board Member reports
- General business
- New Board elections
Sunday, October 13, 2019
Minutes of May 4th. General Meeting.
Minutes of Quirke Lake Seniors Park
GENERAL MEETING, Saturday May 04 2019 6:30 pm
St Peters Anglican Church - Basement
Attendees
President Phill Barnes
Vice President Gwynne Corbin
Treasurer Shauna Caron
Secretary Jacquie Horton
Park Manager Bob Thompson
Maintenance Manager Carl Corbin
Social Director Nancy Phipps
Honorary Board Member (non-voting) Jack Carroll (absent)
Current Members and Potential New Members
Phill called meeting to order welcoming everyone, including new members and requesting a minute of silence for members, Diane Fields and John Tanner. who have passed away during the year.He also advised everyone that Jack Carroll’s surgical procedure was successfull and that he is recuperating well.
Minutes of the previous General Meeting on October 14 2018 had been posted on the Blog and Phill called for a motion a that they be approved, as written. Moved by Jackie Kados, and Seconded by Bob Thompson. All in favour.
Park Overview – Phill advised that the Park Lease had been renewed by Rio Algom until November 2020.
General Discussion re extending the next Board’s term in Office to two years. – It had been suggested previously, and discussed at Board meetings, but was deferred to the General Meeting for discussion by members. Most thought it a good idea. Suggestions were discussed, and deferred, until the election at Fall meeting when a plan will be devised and put to a membership vote.. Possibly staggered terms only 3 alternating Board positions would be up for election each year, thereafter... i.e.. Each Board would have 3 Members for one year and 3 members for two years This would ensure continuity and provide 3 experienced members on each new Board.
Guests/Family/visitors, or on temporary camp sites, must be monitored at all times, re By-Laws.
Gas Pumps needed for Water Tanks...also 1 1/4 inch hoses
Boats, canoes and docks in schedule – Gwynne Corbin stated that since the water is so high, docks would not be put in until the first week in June.
Also in order to keep costs down donations are welcome for items needed around the park and for special events: i.e. tanks of propane coffee and other kitchen supplies, as well as toilet tissue, kitchen towels cleaning rags, paint, $$$ to cover other expenditures. etc....Lists will be posted in various areas so volunteers can donate items, and also for members (who are able) to add their names to commit to various jobs/chores they will do around the camp to help complete their volunteer hours per the By-Laws.
TREASURERS REPORT MAY 4, 2019
Financial Review – Shauna Caron, Treasurer -
· We have approximately 85 members, which will change depending on update from today’s dues paid
· We currently have a wait list for 12 lots and 6 on the waiting to move list.
· We ended 2018 with $794.36, which does not include the contingency fund.
· Our total revenue to date is $439.74, which does not include today’s memberships. Funds in trust are $11,000.
· Our expenses so far for 2019 are $754.58, which includes: an advance for Functions of $500, Park Maintenance of $100 for a wood splitter, Office Expenses $154.58. We have amounts pending of $100 for hall rental and $70 for the 2018 audit.
Motion to Accept Treasurer’s Report made by Margaret Grimes, and seconded Gord Caron. All in Favour.
Discussion on limiting membership – cannot set a limit as membership is open to residents of Elliot Lake per Tennants agreement with Rio Algom. Possible wait list for day members.
Bob Thompson, Park Manager
Bob will keep the new log Splitter at his place for safe keeping.
Four new Canopies have been purchased at an excellent price $125 each (including frames) ... and will be installed in the outdoor eating areas.
Bob has 8-10 Stacking tables 3ft x 3ft. Free to any members who would find one useful.
Carl Corbin – Mainenance Manager -
Volunteers Needed: to help rebuild swim platform, one dock needs repairs, Shed and BBQ Lean-to need roofs....etc.
Nancy Phipps – Functions Social Director – Events: July, August, September.
Nancy and Dennis away June 19 until after Labour Day....may have to do only pot luck for events. Call for volunteers, temporarily handling functions.
Food costs are higher: so Guests at functions may have to be limited to 2, Maybe issue tickets for events to control numbers.
General Business - Park cleanup May 25 at 10:00 a.m.
Gate now unlocked, roadways solid
All Stored items must be removed.
Motion to Close Meeting – Andy Kados.
GENERAL MEETING, Saturday May 04 2019 6:30 pm
St Peters Anglican Church - Basement
Attendees
President Phill Barnes
Vice President Gwynne Corbin
Treasurer Shauna Caron
Secretary Jacquie Horton
Park Manager Bob Thompson
Maintenance Manager Carl Corbin
Social Director Nancy Phipps
Honorary Board Member (non-voting) Jack Carroll (absent)
Current Members and Potential New Members
Phill called meeting to order welcoming everyone, including new members and requesting a minute of silence for members, Diane Fields and John Tanner. who have passed away during the year.He also advised everyone that Jack Carroll’s surgical procedure was successfull and that he is recuperating well.
Minutes of the previous General Meeting on October 14 2018 had been posted on the Blog and Phill called for a motion a that they be approved, as written. Moved by Jackie Kados, and Seconded by Bob Thompson. All in favour.
Park Overview – Phill advised that the Park Lease had been renewed by Rio Algom until November 2020.
General Discussion re extending the next Board’s term in Office to two years. – It had been suggested previously, and discussed at Board meetings, but was deferred to the General Meeting for discussion by members. Most thought it a good idea. Suggestions were discussed, and deferred, until the election at Fall meeting when a plan will be devised and put to a membership vote.. Possibly staggered terms only 3 alternating Board positions would be up for election each year, thereafter... i.e.. Each Board would have 3 Members for one year and 3 members for two years This would ensure continuity and provide 3 experienced members on each new Board.
Guests/Family/visitors, or on temporary camp sites, must be monitored at all times, re By-Laws.
Gas Pumps needed for Water Tanks...also 1 1/4 inch hoses
Boats, canoes and docks in schedule – Gwynne Corbin stated that since the water is so high, docks would not be put in until the first week in June.
Also in order to keep costs down donations are welcome for items needed around the park and for special events: i.e. tanks of propane coffee and other kitchen supplies, as well as toilet tissue, kitchen towels cleaning rags, paint, $$$ to cover other expenditures. etc....Lists will be posted in various areas so volunteers can donate items, and also for members (who are able) to add their names to commit to various jobs/chores they will do around the camp to help complete their volunteer hours per the By-Laws.
TREASURERS REPORT MAY 4, 2019
Financial Review – Shauna Caron, Treasurer -
· We have approximately 85 members, which will change depending on update from today’s dues paid
· We currently have a wait list for 12 lots and 6 on the waiting to move list.
· We ended 2018 with $794.36, which does not include the contingency fund.
· Our total revenue to date is $439.74, which does not include today’s memberships. Funds in trust are $11,000.
· Our expenses so far for 2019 are $754.58, which includes: an advance for Functions of $500, Park Maintenance of $100 for a wood splitter, Office Expenses $154.58. We have amounts pending of $100 for hall rental and $70 for the 2018 audit.
Motion to Accept Treasurer’s Report made by Margaret Grimes, and seconded Gord Caron. All in Favour.
Discussion on limiting membership – cannot set a limit as membership is open to residents of Elliot Lake per Tennants agreement with Rio Algom. Possible wait list for day members.
Bob Thompson, Park Manager
Bob will keep the new log Splitter at his place for safe keeping.
Four new Canopies have been purchased at an excellent price $125 each (including frames) ... and will be installed in the outdoor eating areas.
Bob has 8-10 Stacking tables 3ft x 3ft. Free to any members who would find one useful.
Carl Corbin – Mainenance Manager -
Volunteers Needed: to help rebuild swim platform, one dock needs repairs, Shed and BBQ Lean-to need roofs....etc.
Nancy Phipps – Functions Social Director – Events: July, August, September.
Nancy and Dennis away June 19 until after Labour Day....may have to do only pot luck for events. Call for volunteers, temporarily handling functions.
Food costs are higher: so Guests at functions may have to be limited to 2, Maybe issue tickets for events to control numbers.
General Business - Park cleanup May 25 at 10:00 a.m.
Gate now unlocked, roadways solid
All Stored items must be removed.
Motion to Close Meeting – Andy Kados.
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